Tuesday, December 18, 2018

PPS Thinks Parents/Students Need Less Information About Their Legal Rights

Oregon Save Our Schools has obtained a memo sent out to Portland Public Schools administrators regarding parents' legal right to opt their children out of the Smarter Balanced Assessment. The memo asks administrators to reduce parent access to opt out information, sending the information out only via email and making opt out forms less visible in school offices. In the past, forms have also been sent home with students and placed on counters in school offices along with other information that might interest families. Sending notice to families only via email makes it far less likely that low income families will receive this information. The high correlation between income and test performance means that PPS has in essence decided to double down on inequity.

We also have reports that this sort of information gate keeping is happening in other districts. The original intent of the Opt Out bill was to provide transparency, so that families could make informed decisions about their children's education. The law requires schools to inform parents about standardized tests and their right to refuse the tests for their children. Why would a public school system, whose mission it is to educate, hide information from families and try to out maneuver their attempts to exercise their legal rights?

Read the memo below.  


From: Joe LaFountaine <jlafountaine@pps.net>
Date: December 7, 2018 at 4:40:01 PM PST

Subject: SBAC testing and Opt Out recovery
Dear High School Administrative Team Members,

Below is a message that was going to be sent to you today.  This message was a notification that PPS was going to be sending a parent email this weekend that explains how parents can opt out of SBAC testing.  We are delaying this email, so we can prepare our schools for managing the opt out process.

You need to know that PPS is taking a far more aggressive posture on ensuring all students are taking the SBAC.  All the executive leadership and school board have the expectation that all eligible students, minus a few exceptions, will be taking this assessment.  We know this will be a challenge since past messaging contradicts this stance.  That is why we are providing some time and direction on how to manage this at your school.  Certainly the email below covers some of this, but there are some other measures you should consider taking.

Last year we had some schools that permitted teachers to distribute these waivers to students in the classroom.  That is no longer permissible.  This waiver process should be initiated and completed by the parent of the student/s. 

Meet as an administrative team to discuss this and establish your agreed upon talking points.  You need to message this to your staff , so establishing your talking points will help you manage pushback.  Our expectation is to meet or exceed state expectations.

While forms should be available at the office, I would suggest that you not print out a stack and leave them on the counter.  They should be at one of the secretaries desks so you have a person in the office who can speak to the outflow of forms.  I would suggest you print a specific number of forms so you can track that flow.

We know we are trying to “put the genie back in the bottle.”  If we are not united on this practice, it will make the task harder on those who are trying to manage this change in  practice.  We will dedicate some time at the end of the Leadership agenda to discuss this further and answer any questions you might have.  Next week the parent email will go and this will all go live.  Anything you can do to prepare your school will benefit your school through this paradigm shift.

Here is the email you will get from Systems Planning.  Don’t wait for it to arrive to initiate your conversations. 

“Dear Principal,

The Oregon Department of Education requires that we provide a 30-Day Notice for Statewide Tests along with the ELA and math opt-out form to parents each year. In the past we have provided hard copies to be back-packed home with students. Beginning this year, our Communications team will be sending the link to the 30-day notice to parents by email. The message below will be sent to parents this week. Schools do *not* need to send this communication directly to parents.

30-Day Notice for Statewide Tests and Opt-out Form

The purpose of this communication is to notify parents and guardians of the upcoming statewide tests for the 2018-19 school year. The notice can be viewed on this web page: https://www.pps.net/Page/1651

Please know that although most students will not participate in testing until spring, some students will begin testing in January. Please contact your school for school-specific testing windows.

In addition to the email message to parents, we ask that you have hard copies of the notice and opt-out form available in the school office. Please do not display those copies, but do have them available upon request by parents. If students ask about opt-out forms they should be directed to talk with their parents first, as the opt-out decision lies with the parent and not with the student. The process for handling opt-out requests remains the same this year:
1.       Parents complete and sign the opt-out form and turn it in to the school.
2.       All opt-out forms should be direct to the School Test Coordinator (STC).
3.       The STC scans and emails opt-out forms to testinghelp@pps.net.
4.       The school should retain a copy of the opt-out form for the remainder of the school year. Testing Help will keep a copy for a minimum of three years.

The opt-out form applies only to the Oregon ELA and math tests. It does *not* apply to other assessments. Requests to exempt students from other learning activities, including science or ELPA assessments will be handled in a different manner. Soon, we be providing you with additional clarification around school expectations regarding student participation in our required assessments, including steps to take for exemption requests from other assessments and expectations regarding communicating with students and staff on this issue. “

I know this is a challenge on many levels.  My confidence in you to nuance the messaging is very high.  Let’s work together to share ideas we feel might help each other .

Have a good weekend.  That last week before the break always feels a little longer than five days.  So get some rest.  We will see you next week.

Joe
Area Assistant Superintendent of High Schools
Portland Public Schools
503-916-6542